We offer comprehensive, professional management for your Non-Profit.  A team of knowledgeable experienced support staff backs the Property Manager selected as the specialist most suited to your specific requirements.  We will provide the best, most cost-effective service possible.

Financial Services

• complete accounting services as per G.A.A.P.

• receivables & payables, processing and banking

• timely housing charge \ rent collection

• budget preparation

• revenue & expenditure control and analysis

• investment of reserve funds

• review reserve fund based on an independent reserve fund study

• preparation of all working papers for auditors

Operational Services

• 24-hour emergency coverage

• supervision of all trades and suppliers

• preparation of workloads and schedules and evaluation of staffing requirements

• site personnel supervision/hiring/training/evaluation

• monthly building & property inspections

• preventative maintenance programs

• Fire Plan review & Fire Safety instruction

• guidance on acquisition of insurance & appraisals

• contract tendering, administration & supervision

• the acquisition and securitization of all tenders

• implementation of Government regulations as they apply to the property

• hiring and supervision of engineering services as required

Administrative Services

• establishment of excellent resident relations

• enforcement of the Non-Profits By-laws and Rules.

• preparation for and organization of all member meetings

• monthly manager's report to the Executive Committee and attendance at all regular Board meetings

• assistance, if required, in the preparation of a "Welcome" information package for all new residents

• assistance, if required, in the preparation of the Corporation's newsletter

Our Expertise

The expertise we have gained over the years will ensure the most efficient and cost-effective management of your Non-Profit.

Your Benefits

With our expert team managing your building, the benefits to you will be countless.  We will provide you with comprehensive, professional management that will result in maximized revenues and minimized expenditures for your Non-Profit.  The Board's involvement may be as limited or as extensive as you wish.

Turnovers

Most Corporations are concerned with problems that may develop during the transition from one management firm to another.  With our experience, we can guarantee as smooth a turnover as possible.  When awarded a new contract, we commence immediately to work closely with the existing Management and Board of Directors.   Whatever additional time is required during this transition period is spent at no additional cost to the Corporation.

We will not come in and make sweeping changes.  We listen to the Board.  We will review all aspects of the present operation, make the necessary recommendations and implement changes as directed by the Board.

Savings

Please refer to the Volume Purchase Power Section

Preventative Maintenance Services

All the Property Managers at Precision are trained in the philosophy of preventive maintenance in all areas of building operations.  We believe that planned, timely maintenance of structural and mechanical building components will extend their useful life and reduce costly breakdowns.

Annual Management Plan

With the use of our Annual Management Plan, your Property Manager is provided with a breakdown of daily, weekly, monthly and annual maintenance and administrative requirements for your building.  This list is a guideline that prompts each Manager to inspect, order or perform all of the numerous ongoing tasks that are required to ensure the professional, smooth operation of multi-residential sites today.  All areas of administration, health and safety and mechanical, structural and landscape maintenance are included.  The Annual Management Plan will be tailored to suit your building and your Property Manager will maintain this list on a monthly basis and submit it to Precision's Head Office for review by Senior Management.

Annual Inspections (other)

There are inspections that should be performed from time to time, by engineers or contractors and not the Property Manager.  These inspections are invaluable in ensuring that the mechanical, electrical and structural components operate at optimum efficiency and for the full extent of their useful life.

Mechanical/Electrical Inspections

Inspections should be carried out of all mechanical and electrical equipment to ensure that the pumps, motors, boilers, fans and electrical systems are maintained at manufacturers' suggested levels.  A report concerning any problems will be submitted to the Property Manager.

Structural Inspections

An engineering inspection should be made periodically of the walls, roofs and garages of your building to look for areas of potential water penetration, weak caulking, flashing problems etc.  A report concerning any problems will be submitted to the Property Manager.

Seasonal Operations

Your building is inspected and staff is trained to ensure that all systems and building areas are properly prepared and operating as required for the appropriate season.  The Property Manager will submit a report concerning any problem areas.

Elevator Survey

Every three to five years an independent elevator consultant should be hired to inspect all elevators.  A report concerning any problem areas will be submitted to the Contractor, Property Manager and Board of Directors.

Energy Monitoring

Where a building has installed an energy monitoring/control system, we will check the operation at least once each year to ensure it is performing within the set parameters.  A report concerning any problems will be submitted to the Contractor, Property Manager and Board of Directors.

Contracts

A minimum of three quotations is presented to the Board prior to the renewal of any contract. Complete breakdown of costs vs. budget will be provided.  The Board's responsibility is to select the proposal it feels best suits the needs of the Corporation.

Training

In addition to preventive maintenance services, we at Precision believe that it is important that both our staff and the staff of the Corporation are trained in all areas that affect job performance.  Because of the existing legislation respecting the workplace, it is important that staff is acquainted with the changes in order to protect everyone from potential dangers. We provide or arrange for the necessary training with the assistance of our suppliers.  Areas addressed are: Building Operations, Mechanical, Air-conditioning and ventilation, First Aid/CPR, Workplace Hazardous Materials Information Systems, Health & Safety, etc.

Weekly Staff Meetings

It is important for Management and Staff to meet regularly throughout the year to discuss and resolve any operational problems and introduce new ideas to improve relations and working conditions

Housekeeping

One of our suppliers has been assisting us in training staff in the best methods of building cleaning and proper use of chemicals and janitorial equipment.

Maintenance Worker Training

The maintenance staff will be trained to: take daily log readings of building equipment, perform regular scheduled testing of emergency generator in accordance with Ontario Fire Code, deal with power failures, monitor building heating and cooling, be familiar with location of the valves and be able to isolate main and risers valves, understand all building maintenance and responsibility of the contractors, maintain time logs for contractors.

Procedures, Rules and Policies

We at Precision believe that it is important to have the proper procedures, rules and policies in place.  Many Non-Profits still have just the basic by-laws from the original developer.  We have produced numerous documents, as listed below, that can be easily customized to suit the individual requirements of each Corporation.  

Rules and Enforcement of Policies

To establish the most effective procedure for enforcing rules that maximizes voluntary compliance and creates the necessary documentation in the event of legal proceedings.

Fire Safety

Ensures a complete and extensive plan required by each Non-Profit is in place.

Standard Specifications

General specifications have been designed by Precision and reviewed by engineering firms and other experts in the various fields, for all contracts to help you when tendering.  We will advise when the services of an engineering firm are required.

Collection Policies

A list of the recommended steps that should be followed to collect your receivables and for placing a lien .

Employee job Description

Job Descriptions for Management and on-site staff that can be adapted to needs.

Building Performance reviews

A standard performance review to evaluate the performance of your employees.

Investment Policies for the Reserve Fund

Guidelines on what to do and what not to do when investing your Corporation's Reserve Fund.

Annual Planning Guide

A complete list of items that must be addressed on an annual basis and scheduling.

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